Frequently Asked Questions

What is GRIIDC?

The Gulf of Mexico Research Initiative Information and Data Cooperative (GRIIDC) helps researchers who have received funding from the Gulf of Mexico Research Initiative manage their data, making the data accessible to other researchers and the public. For more information about our organization please visit About Us.

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How is GRIIDC pronounced?

Grid-sea

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How do I contact GRIIDC?

Send an email to griidc@gomri.org or visit the Meet the Team page if you need to contact an individual directly.

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What kind of data can be shared by and downloaded from the GRIIDC system?

Scientists have been funded by the Gulf of Mexico Research Initiative to complete research in a number of diverse fields. Ecological, biological, chemical, physical oceanography, engineering, socio-economic, and human health data can be shared and are available for download through the GRIIDC system.

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How can I request new features to the system or report system problems?

On the right side of some online forms, there are 'Suggest Improvement' and 'Report Issues' tabs. Simply click on the appropriate tab and submit your ideas or observations. Alternatively, email a note to griidc@gomri.org if the tabs to submit feedback are not available.

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How do I request a username or account for the GRIIDC system?

Please visit https://data.gulfresearchinitiative.org/account to request an account. GRIIDC accounts are only available to researchers who have received funding from GoMRI or FLRACEP. Please provide the email address associated with your funding agreement when requesting an account.

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How do I reset my password?

To reset a forgotten password please visit https://data.gulfresearchinitiative.org/account/reset-password. Please provide the email you registered with GoMRI when resetting your password.

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Do I need a GRIIDC account to download data?

No, a GRIIDC account is not needed to download data; a Google account can be used. Google accounts are free to the general public; you can sign up for a Google account at https://accounts.google.com/SignUp.

Why should I submit my dataset to GRIIDC?

There are several reasons why you need to submit your dataset, but a major reason is related to the Master Research Agreement between BP and the Gulf of Mexico Alliance which established the Gulf of Mexico Research Initiative (GoMRI). This agreement calls for the creation of a Research Database containing all of the relevant information collected or generated under the agreement. Section 9.2.4, of the Master Research Agreement states that one of the responsibilities of the GoMRI Administrative Unit is the: “Operation of Research Database. Manage (either directly or by means of a subcontract to a third party) the Research Database and shall ensure that all data shall be fully accessible and posted thereto with minimum time delay.” Of course, another reason to submit your dataset is that sharing your dataset will add to its value by making it available to others that may have similar interests or collaborative ideas.

How do I upload or submit a dataset to GRIIDC?

The dataset submission process in GRIIDC is a 3 step process that begins with data management. The first step in submitting your dataset is the creation of a Dataset Information Form (DIF). Once the DIF has been approved by GRIIDC staff, you can submit your dataset to GRIIDC during Dataset Submission. Datasets can consist of multiple files that are packaged together to create a single file. If the file is less than 2 GB, it can be uploaded using direct upload during Dataset Submission. Once you have submitted a data file, you can request a DOI to make it easy for other researchers to cite your data and for you to get credit for your work!

As a GoMRI researcher, do I need to upload my data to GRIIDC when I have submitted my data to a recognized national repository?

You must notify GRIIDC during Dataset Submission that the dataset is publicly available. You will be able to point to its location in a recognized national archive on the Dataset Submission page.

As a GoMRI researcher, do I need to upload data to GRIIDC when I have a project-based information system established?

You must notify GRIIDC during Dataset Submission that the dataset is publicly available. The dataset itself must be submitted to GRIIDC or another national data archive such as NOAA’s National Centers for Environmental Information. If you submit your dataset to another national data repository you will need to identify the location of your data during Dataset Submission.

What is a dataset?

The definition of what constitutes a dataset varies across disciplines and is determined by the community of interest. Usually a dataset is a meaningful group or collection of related data; data can be related because, for example, they were collected during a specified time period, at a specific location or because they measure a specific parameter. GRIIDC encourages scientists to share all the research data collected that another scientist would find useful.

A single dataset can contain multiple files which may include data, software and models. Generally these data do not include: laboratory notebooks, preliminary analyses, drafts of scientific papers, plans for future research, peer review reports, communications with colleagues or physical objects. GRIIDC encourages researchers to provide their data in the ‘rawest’ form that will be useful to the general scientific community and permit the widest reuse. For some data types, it may be useful to provide data at different levels of processing; for example, within the proteomics community it is valuable to release ‘raw’ data as well as processed data, to facilitate different reuse cases.

Data shared through GRIIDC are not limited to published data; all data collected with funding from GoMRI should be shared through the GRIIDC system even if these data will not be included in a peer-reviewed publication.
Ultimately, it is up to the Data Provider to decide what collection of a data files will constitute a single dataset. GRIIDC staff and subject matter experts are available to provide recommendations and guidance on how to organize your dataset and about what data you should include in your dataset submission.

What do I do if my dataset includes multiple files?

Please create a file using zip to compress multiple files into a single file. If the file is less than 2 GB you can submit to GRIIDC by uploading it directly to GRIIDC through Dataset Submission. If your dataset file is larger than 2 GB please contact GRIIDC to determine the best method to submit the file.

Can I submit data in Excel, MatLab, PDF, or other common file formats?

Most file formats can be submitted to the GRIIDC data management system. However, GRIIDC encourages data providers to submit data in formats that promote re-use. Therefore, GRIIDC will generally not accept data submitted in PDF file format. GRIIDC promotes the submission of data in non-proprietary file formats whenever possible to facilitate long-term data storage and curation. For example, spreadsheets can be provided as csv or txt files. A dataset can include the same data in both proprietary and non-proprietary file formats.

What is a DIF and how does it differ from a Dataset Submission?

Dataset Information Forms (DIFs) are required to supplement the Data Management Plan that defines the datasets expected to be collected and generated by a project. The information you provide via this form will assist GRIIDC in designing its infrastructure, identify areas which need special attention, and allocate resources accordingly. The DIF will also alert your colleagues to the datasets you are generating, thereby improving collaboration. Dataset Submission is used to submit a dataset file to GRIIDC or notify GRIIDC that the dataset has been submitted to a recognized national data center.

When should I submit a dataset to GRIIDC?

GRIIDC urges all researchers to submit their data as soon as they are ready. The Research Board for the Gulf of Mexico Research Initiative has provided guidance that data collected or generated by GoMRI researchers must be submitted or registered to GRIIDC within 12 month of the date of collection. This deadline for data submission is based on the Master Research Agreement which states that all data shall be fully accessible and posted with minimum time delay.

I collected my samples in the spring, but the analysis of my samples and the data from the analysis will not be available for about 6 months from the date of collection. Does the 12-months begin at the end of the analysis period?

No, the 12-months begins after the field collection expedition ends. The Gulf of Mexico Research Initiative Research Board considers the execution of the cruise as data collection; the time and location of places visited and samples, as well as other parameters collected, are themselves data to be recorded and reported in a timely manner. You can submit the collection based data as a single dataset, and the analysis data as a separate dataset in the GRIIDC System.

I ran a numerical model; do I need to submit the programming source code and parameters that generated the output?

Yes, GRIIDC encourages packaging the programming source code and parameters that are not proprietary information within the dataset when submitting the dataset. GRIIDC staff can work with you to review proprietary information, on a case by case basis, to determine the best possible solution to share your information without compromising intellectual property rights.

What is metadata?

Metadata is data about data. Metadata is information that describes the contents and context of dataset files. Its main purpose is to help people find the data they need and determine how best to use the data. Metadata is also used to support data management, archiving, and preservation.

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What is ISO 19115-2?

ISO 19115-2 is a metadata standard developed and adopted by the International Standards Organization (ISO) that defines how to document and describe information. Generally, the standard defines what information is to be included in the metadata and how it should be structured or formatted. GRIIDC has chosen to adopt the ISO 19115-2 metadata standard because it has wide acceptance and is used by many data repositories, including national data centers.

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What is the GRIIDC ISO 19115-2 ISO Metadata Editor?

The GRIIDC Metadata Editor is a web-based tool that creates ISO 19115-2 compliant metadata files in XML file format. This tool is presented as a series of seven interactive forms that the user fills out. Once a user has filled in all the required information, the metadata can be saved to an XML file on their computer. No knowledge of XML is needed to complete metadata using the interactive forms. It is important to note that the GRIIDC ISO 19115-2 Metadata editor does not store any information outside of the XML file saved on the user’s local computer, so please download the file to your computer to save your work. This tool can be used to create ISO 19115-2 compliant metadata files for any dataset or project.

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What is a data management plan?

A data management plan is a formal document that outlines how data will be organized during a project and after a project is completed. A DMP helps ensure that data are collected and generated in the proper format and are well organized at the beginning of a project, so that they can be archived and preserved in the future.

How can GRIIDC help me develop a data management plan?

GRIIDC provides many tools and resources that will help you create a DMP. There are links to examples, a DMP template, as well as a link to the California Digital Library’s online DMPTool. Please visit data.gulfresearchinitiative.org/data-management-planning to access these resources.

How do I download a dataset from GRIIDC?

Navigate to GRIIDC's Data Discovery web page to find a dataset. If you click on the title of the dataset, a new window will open that presents information about the dataset and a button to download the dataset. If you have not logged into the system, you will be prompted to log in using a GRIIDC or Google login before you are able to download a dataset.

How do I cite a dataset from the GRIIDC repository?

To cite a dataset from the GRIIDC data repository that has been issue a DOI, please use the following format:

[data originator last name], [data originator first name], [co-data originators]. [title of the dataset] [year dataset registered/published by GRIIDC]. Distributed by: Gulf of Mexico Research Initiative Information and Data Cooperative (GRIIDC), Harte Research Institute, Texas A&M University – Corpus Christi. doi:

Example:
Özgökmen, Tamay. CARTHE GLAD experiment CODE-style drifter trajectories (low-pass filtered, 15 minute interval records), northern Gulf of Mexico near DeSoto Canyon, July – October 2012. 2013. Distributed by: Gulf of Mexico Research Initiative Information and Data Cooperative (GRIIDC), Harte Research Institute, Texas A&M University – Corpus Christi.doi:10.7266/N7VD6WC8

To cite a dataset from the GRIIDC data repository that has not been issued a DOI, please use the following format:
[data originator last name], [data originator first name], [co-data originators]. [title of the dataset] [year dataset registered/published by GRIIDC]. Distributed by: Gulf of Mexico Research Initiative Information and Data Cooperative (GRIIDC), Harte Research Institute, Texas A&M University – Corpus Christi. Available from:

Example:
Ajemian, Matthew and Sean Powers. Satellite telemetry and aerial survey data for the assessment of distribution, abundance and file-scale habitat use of rays in the Gulf of Mexico data from 2008 to 2012. 2014. Distributed by: Gulf of Mexico Research Initiative Information and Data Cooperative (GRIIDC), Harte Research Institute, Texas A&M University – Corpus Christi. Available from: https://data.gulfresearchinitiative.org/data/Y1.x068.000:0001/.

When should I cite a dataset from GRIIDC?

Researchers, program and policy analysts and administrators, and educators may use datasets found in the GRIIDC system to produce manuscripts, articles, reports, or educational materials. Additionally, students may use the dataset from GRIIDC to produce essays and reports. Whenever a dataset is used in analysis, or to produce a manuscript, article, report, or other document the dataset should be cited.

What is a DOI?

DOI stands for Digital Object Identifier. Digital Object Identifiers (DOI) are unique and persistent identifiers used to reference a digital document or dataset. DOIs link to information on the location of data. They allow dataset users to cite the dataset they are using.

How can I obtain a DOI for a dataset I have submitted to GRIIDC?

GRIIDC can issue a DOI for your dataset once the dataset file has been submitted. You can fill out a DOI request form by visiting https://data.gulfresearchinitiative.org/doi-request.

Is the GRIIDC system being developed using an Open Source concept?

Yes, all GRIIDC-developed software source code is available available via the GRIIDC Stash Code Repository. GRIIDC releases this source code under the BSD 2-clause license, as follows:

Copyright © 2015, Gulf of Mexico Research Initiative Information and Data Cooperative. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE COPYRIGHT HOLDER OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

No, each individual using the GRIIDC system should request their own account. Please do not share account information. To request an account please visit: https://data.gulfresearchinitiative.org/account.

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How do I reference GRIIDC in my publication acknowledgements?

To reference GRIIDC in your publication acknowledgements, please use one of the following formats depending on each case:

“This research was made possible by a grant from The Gulf of Mexico Research Initiative. Data are publicly available through the Gulf of Mexico Research Initiative Information & Data Cooperative (GRIIDC) at https://data.gulfresearchinitiative.org (doi: [, , , …].” or

“This research was made possible in part by a grant from The Gulf of Mexico Research Initiative, and in part by [list other sources]. Data are publicly available through the Gulf of Mexico Research Initiative Information & Data Cooperative (GRIIDC) at https://data.gulfresearchinitiative.org (doi: [, , , …].”

Please note: In cases where data are stored on servers other than GRIIDC, append the appropriate depository name(s), URL(s) and DOI(s).

Can I provide a copy of a published journal article or tables and figures from a publication as my dataset?

GRIIDC is unable to accept copies of journal articles, tables and figures from journal articles, or supplementary/supporting information that is published with a journal article in a dataset. Most journal articles and associated materials are subject to copyright held by the publisher. In order to avoid legal consequences that may result from distributing these materials GRIIDC will not accept published materials as part of a dataset.

How do I update my contact information?

To update your contact information please email griidc@gomri.org. Please provide your full name and contact information in the body of the email.

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