Dataset Submission

How can I obtain a DOI for a dataset I have submitted to GRIIDC?

A dataset is automatically issued a DOI when it is submitted to GRIIDC. The DOI will be displayed on the dataset submission confirmation screen and emailed to the dataset submitter and data manager. The DOI will be displayed on the dataset landing page and the data discovery interface.

How do I reference GRIIDC?

To reference GRIIDC in your publication acknowledgements, please use one of the following formats depending on each case:

“This research was made possible by a grant from The Gulf of Mexico Research Initiative. Data are publicly available through the Gulf of Mexico Research Initiative Information & Data Cooperative (GRIIDC) at (doi: [, , , …].” or

Can I provide a copy of a published journal article as my dataset?

GRIIDC is unable to accept copies of journal articles, tables and figures from journal articles, or supplementary/supporting information that is published with a journal article in a dataset. Most journal articles and associated materials are subject to copyright held by the publisher. In order to avoid legal consequences that may result from distributing these materials GRIIDC will not accept published materials as part of a dataset.

I ran a numerical model; do I need to submit the programming source code and parameters that generated the output?

Yes, GRIIDC encourages packaging the programming source code and parameters that are not proprietary information within the dataset when submitting the dataset. GRIIDC staff can work with you to review proprietary information, on a case by case basis, to determine the best possible solution to share your information without compromising intellectual property rights.

I collected my samples in the spring, but the analysis of my samples and the data from the analysis will not be available for about 6 months from the date of collection. Does the 12-months begin at the end of the analysis period?

No, the 12-months begins after the field collection expedition ends. The Gulf of Mexico Research Initiative Research Board considers the execution of the cruise as data collection; the time and location of places visited and samples, as well as other parameters collected, are themselves data to be recorded and reported in a timely manner. You can submit the collection based data as a single dataset, and the analysis data as a separate dataset in the GRIIDC System.

When should I submit a dataset to GRIIDC?

GRIIDC urges all researchers to submit their data as soon as they are ready. The Research Board for the Gulf of Mexico Research Initiative has provided guidance that data collected or generated by GoMRI researchers must be submitted or registered to GRIIDC within 12 month of the date of collection. This deadline for data submission is based on the Master Research Agreement which states that all data shall be fully accessible and posted with minimum time delay.

What is a DIF and how does it differ from a Dataset Submission?

Dataset Information Forms (DIFs) are required to supplement the Data Management Plan that defines the datasets expected to be collected and generated by a project. The information you provide via this form will assist GRIIDC in designing its infrastructure, identify areas which need special attention, and allocate resources accordingly. The DIF will also alert your colleagues to the datasets you are generating, thereby improving collaboration.

Can I submit data in Excel, MatLab or other common file formats?

Most file formats can be submitted to the GRIIDC data management system. However, GRIIDC encourages data providers to submit data in formats that promote re-use. Therefore, GRIIDC will generally not accept data submitted in PDF file format. GRIIDC promotes the submission of data in non-proprietary file formats whenever possible to facilitate long-term data storage and curation. For example, spreadsheets can be provided as csv or txt files. A dataset can include the same data in both proprietary and non-proprietary file formats.

What do I do if my dataset includes multiple files?

Please create a file using zip to compress multiple files into a single file. If the file is less than 2 GB you can submit to GRIIDC by uploading it directly to GRIIDC through Dataset Submission. If your dataset file is larger than 2 GB please contact GRIIDC to determine the best method to submit the file.

What is a dataset?

The definition of what constitutes a dataset varies across disciplines and is determined by the community of interest. Usually a dataset is a meaningful group or collection of related data; data can be related because, for example, they were collected during a specified time period, at a specific location or because they measure a specific parameter. GRIIDC encourages scientists to share all the research data collected that another scientist would find useful.


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